Accounts Payable Specialist

About the client

Our Client was launched in 1994 by Managing Director and Founder, Joseph. With a long family history in fruit merchandising, Joseph has deep expertise in the fruit, nut, and produce industry. From working in wholesale produce markets to running his own fruit shop, Joseph understands the fresh food industry and remains passionate about supporting independent retailers.

Since its early days, Our Client became known for the freshness and unrivalled quality of its products. Packets of freshly roasted cashews, naturally crisp almonds, and health mixes built a loyal following among retailers and customers.

As the company grew, improved warehouse and distribution facilities have allowed Our Client to supply customers with the highest standard of service efficiently. The company expanded internationally in 2005, marking a proud milestone. Today, Our Client remains 100% family-owned and operated, employing over 100 Australians across all states, and continues to partner with Australian and international farmers and producers to deliver products they proudly stand behind.

Quality in everything they do – that’s their mission.

About Teamified

Teamified is a talent partner helping companies build exceptional remote teams across IT, software, product, and digital innovation. We collaborate with leading enterprises and fast-scaling tech businesses worldwide to help them access world class talent and accelerate growth. With operations across the globe our mission is to make building high performing global teams simple, fast, and cost-effective. Teamified has hundreds of clients with more than 200 engineers, testers, product managers, designers, and technology experts delivering impactful solutions every day.

Job Summary:

The purpose of this position is to provide administrative support to the Finance function so that the accounts payable activities are managed in-accordance within established policies and procedures. In particular: 

• Update and maintain the Pronto database to ensure accurate data is available to effectively administer accounts payable and broader finance functions 
• Review and verify documentation to ensure all relevant information is provided to ensure the accurate and timely payment of accounts to creditors in accordance with financial procedures 
• Provide up to date and relevant information to the payment team to be able to process timely and accurate payments to the creditors. 

Responsibilities:

Legislative, Accreditation and Organization Requirements

• Ensure activities within the accounts payable area comply with:
• Occupational Health & Safety Act, Food Safety Legislation.
• Our Client Policies and Procedures and related finance legislation such as GST.

Operations

• Update and maintain non-stock invoices in Pronto, including accurate allocation to GL accounts.
• Manage Redmap to ensure timely invoice processing, approvals, queries resolution, and smooth integration with Pronto.
• Reconcile supplier statements regularly and efficiently.
• Manage Expensify process including document upload, allocation, approvals, and reconciliation in line with credit card policy.
• Reconcile Goods Received not invoiced and Prepayments accounts.
• Daily reconciliation of trading accounts.
• Assist with monthly accruals and close accounts payable ledger promptly.
• Update and maintain stock invoices and receipts in Pronto, including allocation of landed costs for imported stock.
• Use Excel to allocate distribution costs by state to track total distribution costs by state and sales.
• Administer invoice and staff reimbursement processing, ensuring accuracy, manager approvals, and adherence to payment terms.
• Liaise with suppliers to follow up on credit claims and general enquiries.
• Complete documentation for new supplier setup and verification in accordance with procedures.
• Maintain up-to-date supplier information for accurate processing and approval of payments.

Requirements

Requirements:

• Experience with finance administration in an accounts payable role, preferably within an FMCG manufacturing environment.
• Computer literate with strong Microsoft Office knowledge, particularly Excel.
• Solid understanding of ERP accounting software, with experience in Pronto highly desirable.
• Degree or post-graduate qualifications will be well considered but are not essential.

Key Selection Criteria

• Demonstrated experience in a similar role providing high levels of administrative support.
• Experience with recording, reviewing, and preparing reports using various MS Office products.
• Ability to work within established systems and processes to perform a range of office administration activities.
• Demonstrated ability to review processes and systems and recommend improvements.
• Proven high-level interpersonal skills and ability to communicate and present effectively with people at all levels.
• Sound administration and organizational skills with proven ability to independently manage workloads.
• Demonstrated time management, problem-solving, and decision-making skills.
• Ability to work independently and cooperatively in a team environment, adaptable to a wide range of tasks with capacity to build, develop, and grow professional and personal skills.

Benefits

• Flexibility in work hours and location, with a focus on managing energy rather than time.
• Access to online learning platforms and a budget for professional development
• A collaborative, no-silos environment, encouraging learning and growth across teams
• A dynamic social culture with team lunches, social events, and opportunities for creative input
• Health insurance
• Leave Benefits
• 13th Month Salary 

If you possess the required skills and are eager to contribute to our team's success, we encourage you to apply for this exciting opportunity. Apply now!