Creative Project Manager/Ops Manager (Production)

We’re looking for a Creative Project Manager (Production) who can support a fast-moving creative production company across scheduling, communication, backend operations, and project management. This role blends high-level executive support with hands-on production coordination, helping bring structure, clarity, and momentum to a busy environment.

You’ll manage calendars, communication, vendor relations, project timelines, and operational systems like Drive and Notion. You’ll work closely with leadership to keep production workflows running smoothly and ensure both internal teams and clients feel supported and informed.

If you thrive in creative environments, enjoy organizing complex moving parts, and understand how production teams operate, this role will feel like a natural fit.

Why You’ll Want to Join

• You will be paid in USD (bi-monthly: 15th and 30th)
• Up to 14 days of Paid Time Off annually
• Observance of Holidays based on your location
• 100% remote setup so you can work wherever you feel most productive
• Work directly with leadership across a growing production company
• Opportunity to build systems and shape operations behind high-quality creative work

What You’ll Work On

Executive Support

• Manage calendars, scheduling, inbox organization, and follow-ups
• Support general operational and administrative needs for leadership

Production and Project Management

• Lead projects end-to-end across timelines, deliverables, and resources
• Build and maintain clear SOPs for scalable content workflows
• Oversee content production and platform optimization
• Monitor performance and drive engagement-focused improvements
• Stay ahead of platform trends and cultural shifts to inform strategy

Vendor and Client Coordination

• Communicate with vendors, freelancers, and partners to keep production on track
• Manage quotes, scheduling, deliverables, and follow-ups across projects
• Support client coordination by preparing updates, summaries, and next steps
• Track invoices, payments, and vendor-related documentation

Operational Systems and Organization

• Support leadership in managing campaigns, creative partnerships, and storytelling initiatives
• Maintain organized project folders, briefs, and documentation
• Improve internal workflows to increase clarity and reduce friction
• Identify process gaps and bring proactive solutions to streamline operations

What You Bring

• 3 to 5+ years of experience as Project Manager or Production Coordinator
• Background in agency content strategy, digital marketing, or creative operations, ideally supporting high-growth brands
• Strong project management skills with experience building SOPs and workflows (Notion, ClickUp, etc.)
• Proven ability to manage complex creative pipelines and timelines
• Experience fostering strong relationships with internal teams and clients
• Data-driven approach with the ability to translate insights into execution
• Strong creative judgment and innovative storytelling mindset

What You Bring

• 3 to 5+ years of experience as an Executive Assistant, Project Manager, or Production Coordinator
• Experience working within creative, video, or photo production environments
• Excellent written and verbal communication skills
• Highly organized with strong time management and attention to detail
• Proficient with Google Workspace, Notion, task management tools, and Drive organization
• Ability to operate independently, anticipate needs, and manage multiple timelines
• Comfortable communicating with clients, vendors, and cross-functional teams

Nice to Have

• Familiarity with production workflows, call sheets, timelines, and deliverables
• Background in creative agencies or content studios
• Experience building systems or improving operational processes

How to Apply

Please include:

1. Your updated resume highlighting EA and production-related experience
2. A short 1–2 minute Loom video introducing yourself and describing how you’ve supported production or creative workflows

Only candidates who submit a Loom video will move forward.

If you’re someone who brings structure to creative environments and enjoys being the operational engine behind high-quality production, this role gives you the chance to make a meaningful impact every day.