Payroll Specialist

Classification​:
Non-Exempt

Reports to:
Controller

JOB DESCRIPTION

Summary/Objective:

The Payroll Specialist provides administrative and clerical support to the Payroll Accountant/Controller by assisting with payroll data entry, timecard processing, employee inquiries, and various accounting support tasks. This role is responsible for maintaining accurate payroll records, assisting with compliance documentation, and supporting month-end processes. Work is performed under regular supervision with established procedures and guidelines.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Payroll Processing & Administration

1. Collects and enters timekeeping information from Tech Tool and Service Management into Paylocity payroll system.
2. Reviews timecards for accuracy and completeness; obtains supervisory approval for all timecard discrepancies.
3. Assists with processing payroll including direct deposits, garnishments, and other deductions under the direction of the Payroll Accountant.
4. Assists with W-2 processing and year-end calculations.

Accounting Support

1. Assists with recording payroll transactions to the general ledger under direction of the Payroll Accountant.
2. Assists with accounts payable tasks including entering invoices, sorting invoices for approval, and working within Sage Paperless.
3. Reviews monthly accounts payable statements and contacts vendors regarding missing invoices as directed.
4. Assists with month-end reconciliations and reporting as directed by the Payroll Accountant.
5. Performs data entry and administrative tasks related to payroll and accounting functions.
6. All responsibilities performed in accordance with GAAP and company policy.

Record Management & Compliance

1. Maintains organized payroll filing system and ensures all documentation is properly stored and accessible.
2. Files and tracks all business licenses and certifications.
3. Supports insurance compliance activities for subcontractors including maintaining certificates of insurance.
4. Maintains confidentiality of all employee and payroll information.
5. Provides timely and complete documentation of work performed.

Employee Support & General Duties

1. Responds to routine employee inquiries regarding payroll, timekeeping, and related matters; escalates complex issues to the Payroll Accountant.
2. Operates vehicles and other equipment safely; adheres to safety protocols; reports hazards and risks; behavior contributes to a safe and secure working environment.
3. Other duties as needed and assigned.

Competencies:

1. Strong attention to detail and accuracy in data entry
2. Ability to handle confidential information with discretion
3. Good organizational and time management skills
4. Professional communication skills
5. Proficiency in Microsoft Office Suite (Excel, Word, Outlook)

Supervisory Responsibility:

There are no supervisory responsibilities with this role.

Work Environment:

This job operates in an office environment. This role routinely uses standard office equipment such as computers, phones, copiers, etc.

Physical Demands:

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.

 

Position Type:

This is a full-time position.

Required Education and Experience:

1. Associate's degree in Accounting, Business Administration, or related field; or High School Diploma/GED with equivalent work experience
2. Minimum 1-2 years of experience in payroll, accounting, or related administrative role

Preferred Education and Experience:

1. Experience with Paylocity or similar payroll systems
2. Experience with Sage Construction and Real Estate or NetSuite
3. Basic knowledge of payroll processing and accounting principles

 

Compu Dynamics offers a comprehensive benefits package that supports the health, well-being, and growth of our team members. Full-time employees are eligible for:

• Medical, Dental, and Vision Insurance – effective the first of the month following hire, with plans currently offered through Cigna.

• 401(k) Retirement Plan – automatic enrollment at 3% on your date of hire; company match up to 4% (with a 7% contribution needed to receive the full match), plus profit-sharing opportunities.

• Employer-Paid Life Insurance – coverage equal to 1x your salary.

• Short-Term Disability (STD) – fully paid by Compu Dynamics.

• Voluntary Benefits – including Long-Term Disability, supplemental life insurance (employee, spouse, children), Accident, Critical Illness, and Hospital Indemnity coverage.

• Paid Time Off (PTO) – accrue up to 160 hours (4 weeks) annually, beginning after 60 days of employment.

• Paid Holidays – 7 company-observed holidays plus a floating holiday.

• Birthday Time Off – 8 hours of paid time off during your birthday month.

• Paid Parental Leave – 8 weeks maternity leave and 2 weeks paternity leave, concurrent with FMLA.

• Volunteer Time Off (VTO) – 40 hours annually for community service.

• Boot Reimbursement – up to $150 annually, available from your first day.

• Tool Reimbursement – $250 annually, available after 60 days.

• Tuition Reimbursement – up to $5,000 annually for approved educational programs.

Compu Dynamics, LLC provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, gender identity, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed and employees are treated during employment without regard to any of these characteristics.

All employment offers are contingent upon successful completion of our pre-employment drug screening, background/criminal check, and motor vehicle check.